Library Trends

Procedures for Proposing and Guest Editing an Issue of Library Trends

We encourage our readers to submit ideas for future Library Trends themes; issue topics are developed through recommendations from members of the Publications Committee and from reader suggestions. We also encourage readers to volunteer to be issue editors or to suggest others who may be willing to be issue editors.

The style and tone of the journal is formal rather than journalistic or popular. Library Trends reviews the literature, summarizes current practice and thinking, and evaluates new directions in library practice. Papers must represent original work. Extensive updates of previously published papers are acceptable, but revisions or adaptations of published work are not sought. Although Library Trends is not formally peer-reviewed, guest editors invite articles for submission which are then critically reviewed by both the guest editor and journal editor. Unsolicited articles are not accepted.

An issue editor proposes the theme and scope of a new issue, draws up a list of prospective authors and article topics, and provides short annotations of the article's scope or else gives a statement of philosophy guiding the issue's development.

Please send your ideas, inquiries, or prospectus to:

Library Trends, GSLIS
Publications Office
501 E. Daniel Street
Champaign, IL 61820-6211

Author's Instructions for Preparation of Electronic Files for Library Trends Articles

Every article must be submitted in electronic format (we prefer Microsoft Word but can also accept WordPerfect), either via e-mail from the issue editor, or on disk. Every article requires a cover sheet that includes:

• Each author’s current phone number(s), title, and e-mail and postal addresses. Please note that the authors’ professional addresses will appear on the first page of their articles, unless an author indicates otherwise. If an author’s preferred mailing address is different from the author’s professional address, please so note.
• A brief (150-200 words) abstract for the article.
• A brief (50-150 words) bio for each author, to be included in the contributors section of the journal (see the following for an example of typical content):

  Betsy Hearne is a professor in the Graduate School of Library and Information Science at the University of Illinois, Urbana-Champaign, where she teaches children's literature and storytelling. A former children's book review editor for Booklist and The Bulletin of the Center for Children's Books, she has lectured and written widely on children's literature and folklore. Dr. Hearne's articles include "Swapping Tales and Stealing Stories: The Ethics and Aesthetics of Folklore in Children's Literature" and "Ruth Sawyer: A Woman's Journey from Folklore to Children's Literature." She is the author of Choosing Books for Children: A Commonsense Guide and Beauty and the Beast: Visions and Revisions of an Old Tale, and the editor of several other books. In addition, Hearne has published novels for children, collections of poetry for young adults, and picture books, one of which, Seven Brave Women, won the Jane Addams Children's Book Award. Hearne has also been a University Scholar and President of USBBY, the United States chapter of the International Board on Books for Young People.

In addition, please attend to the following details when preparing your article.

General Manuscript Formatting

• Keep to the 20 to 30 page (5,000-10,000 words) limit (not including references and supplementary material).
• Use a fixed-space typeface such as Courier and 11 or 12 pt. type for everything, including endnotes and bibliography. Use 1-inch margins, justified on the left only, and doublespace everything, including the endnotes and works cited list.
• Use endnotes rather than footnotes and print them out at the end of your article, before the reference list.
• In general, quotations of fewer than ten lines should be run into the text. Format lengthy quotes as block quotations--that is, indented from the left margin either by changing the margin setting at the beginning of the block quotation (return to the original setting when the text resumes) or by using your software's block quotation feature. Don't use tabs and hard returns to format each line of a lengthy prose quotation.
• Either use your software's hanging indent feature to format the bibliography or tab indent the first line of each entry, as you would paragraphs of text.
• Number pages consecutively throughout the manuscript using your software's header/footer feature.
• Consistently format subheads within the text as follows:

  • First-level Subheads in Caps/lowercase, Centered, on a Separate Line
  • Second-level Subheads in Caps/lowercase, Flush Left, on a Separate Line
  • Third-level Subheads in Caps/lowercase, Flush Left, and Underlined, with the text beginning on the same line.

• To mark divisions without using subheads, center three asterisks on a separate line:

  ***

• Add an extra line of space (i.e., an extra hard return) above but not below all subheads and centered asterisks.

• Tables should be formatted as text only, not as a graphic.
• Each table should appear on a separate page (not embedded in the text), with a call-out within the text to show where the table should be inserted, e.g., [Table 1 here].
• Each table should be numbered and have a caption.
• Every column should have a heading.
• All abbreviations and terms should be explained within the table.
• Terms used in the tables should be consistent with terms used in the text.

• Each figure should appear on a separate page (not embedded in the text), with a call-out within the text to show where the figure should be inserted, e.g., [Figure 1 here]. Each figure should have a caption.
• All figures should be saved as a separate file on the disk.
• Submit artwork as individual, separate grayscale files, saved as either TIF, PDF, or EPS files (Please do NOT submit JPG files).
• Photos should be scanned at 300 dpi or better. Line art and music examples should be submitted at 1200-1500 dpi.
• Please do NOT submit artwork or illustrations as Word files or embedded into a Word document
• Please do NOT submit artwork files in color, with the exception of hard copy color photos, which are OK to submit for us to scan.

• Make sure in-text citations and references correspond.
• Use American Psychological Association style, for example:

  • Author. (year of publication). Title of book. Place of publication (city, state): name of publisher.
  • e.g., Churchwell, C. (1975). The shaping of American library education. Chicago, IL: American Library Association.
  • Author. (year of publication). Article title. Journal Title, vol. number(issue number), inclusive page numbers of article.
  • e.g., Shera, J. H. (1964). Darwin, Bacon, and research in librarianship. Library Trends, 13(1), 141-149.
  • Author. (year of publication). Article title. In Title of conference proceedings (name of organization, when, where held) (page numbers of the contribution). Place of publication (city, state): name of publisher.
  • e.g., Segal. J. S. (1983). Competencies for library networking and cooperation. In L. C. Smith (Ed.), Professional competencies: Technology and the librarian (Papers presented at the 1983 Clinic on Library Applications of Data Processing, 24-26 April 1983) (pp. 124-131). Urbana-Champaign, IL: University of Illinois, Graduate School of Library and Information Science.

• For examples of references to electronic publications, please see: http://www.apastyle.org/elecsource.html

Permissions As the author of the article, it is your responsibility to obtain, and to acknowledge at the appropriate place in the manuscript, such permissions as may be required to reprint any copyrighted material, whether previously published or not, that falls outside the bounds of fair use. This includes but is not limited to graphs, line drawings, maps, photographs, tables, musical scores or examples, portions of or entire chapters, and quoted prose, poetry, or song lyrics. Such permissions must be obtained in writing and submitted with the final version of the manuscript (prior to copyediting). You should request world rights in all languages and editions.

Section 107 of the Copyright Law of 1976 indicates that the following factors must be taken into consideration when determining fair use:

1. the purpose of the use, including whether such use is commercial or nonprofit/educational;
2. the amount quoted in relation to the copyrighted work as a whole;
3. the nature of the copyrighted work;
4. the effect of the use upon the market for or value of the copyrighted work.

If some of your own writing in the manuscript has been previously published, either in journals or books, you may need permission or assignment of copyright from the earlier publisher, depending on the length and nature of the reprinted material.

For additional information on copyrights and permissions, you may wish to consult The Chicago Manual of Style, 14th ed. (Chicago: University of Chicago Press, 1993).

If you encounter difficulty deciding whether or not permission is required for a particular use, or have general questions about the preparation of your manuscript, please consult Marlo Welshons, GSLIS Assistant Dean for Publications and Communications, 217-244-4643; welshons@uiuc.edu.